November 9, 2016
Minutes of the Board of Trustees
Twin Falls Public Library
The regular meeting of the Board of Trustees was held on Wednesday, November 9, 2016 in the Library’s Board Room. Attending the meeting were Trustees Ben Cluff, Chris Vaage, Kyle Tarbett, John Vanenglen and Tona Casella; Library Director Tara Bartley; City Council Liaison Suzanne Hawkins; Library Staff Member Wanda Harris
Chairman Ben Cluff called the meeting to order at 4:30 p.m.
Roll call and introductions.
Oath of Office for Tona Casella.
The Trustees MSC approval of November 9, 2016 agenda with change*.
The Trustees MSC approval of the October 2016 minutes.
The Trustees MSC the approval of the October 2016 bills.
Financial Report changes to line item descriptions, additional lines added, lines removed.
Wanda explained all changes page by page. Page 2, 4 line description changes. Page 3, 4 line description changes. Page 3, change to capital project line to identify Roof project. Page 4, 8 line description changes. Page 5, 3 line description changes. Additional changes were made in the statistical report as well, to better reflect reporting information to the State of Idaho.
Roll call vote taken. Approved.
Addition of new Trustee, Tona Casella to Finance/Budgeting and Planning/Public Relations committees through December.
Officer Assignments for 2017. Chris will move into Chair. Tona Vice Chair. Kyle Foundation Liaison, John Treasurer. New Trustee Secretary. In 2018, it is suggested that Chris continue as Chair, Kyle would be Vice Chair, John would become Foundation Liaison, Tona would be Secretary, and the newest Trustee would be Treasurer.
The Library will be closed Veterans Day and Thanksgiving.
December 17th at 6:30pm will be the Library Staff Christmas Party at Ketchum Burrito on Main Street. The Trustees are invited.
November 18th will be Safety Training with Twin Falls Police Department, Matt Hicks. This will last approximately 1 ½ hours. The last training done on this was 10 years ago.
Library News. TFPL did not receive the Best Buy grant.
There is a new service being offered called Brain HQ. These are games to keep the mind busy that are available on the Library website. This will be highlighted by Outreach, as they go into assisted living environments. It has been purchased with other members of the consortium, offsetting price.
The Library has patrons coming in who are temporary residents, usually due to employment. TFPL would like to offer short term library cards with a fee. Example, a 6 month card would be $20. Also, it would eliminate the need to reimburse someone for a partial year.
Heroes Tree program began this month. Anyone can put an ornament on the tree for a military service member. Saturday was the kick-off event. There were special speakers, and special music performances. Will look at doing again next year. KMVT covered this event. The program is a nice way to connect to that specific group of people.
The National Christmas Tree will be at the park next Monday. There will be a special story-time by the Library and will serve hot chocolate.
Youth Services has a new program called Pajamorama. It is an evening program where kids can come in their pajamas. There will be special stories and songs. The community need was for an evening program. There is also a need for a kindergarten age specific program, and will be working on including that.
Let’s Talk About It is finishing up.
Food For Fines is occurring again this year, and will begin December 1st for the month. We are partnering again with South Central Community Action Agency.
City Council Liaison report (Suzanne Hawkins):
2 weeks ago, Don Hall from City Council resigned. He has been elected as Twin Falls County Commissioner. City has had have had 15 people apply for his seat. The new member will be sworn in January.
Opening bids have begun on City Hall, and construction will begin after Christmas.
The new Fire Chief has been here 1 month.
Foundation Liaison report: (Chris Vaage)
$26,000 was raised in the golf tournament. Had good participation. Will be working on the Wish List, will be out by Thanksgiving.
Library Director Report:
Last month CJ, Adam and Tara went to 3 Treasure Valley Libraries. Saw RFID technology in use. Meridian has had this for 3 years. We had many questions, and these visits gave us a lot of information. Eagle set this up in 30 days. Meridian set this up in 7 days, and were closed for 5 of those days. Their collection size is smaller. Other libraries have done this over longer periods. All 3 rented a machine to help with their conversion. RFID was also added to a material handling unit. A conveyor belt system can be used to sort items with RFID to check items in. The machine is not necessary to use RFID. The advantages of RFID include reducing staff handling of materials. The check in and out process is faster, handling multiple items, and is more reliable. Inventory can be done with a hand held wand. All of this will save time. It does work with security gates. The disadvantage is the cost, as this is an expensive process. All of the libraries in our consortium are going to RFID. Currently, TFPL has 2 self checkouts and security dates with an annual contract costing $9,000. Board recommended to start looking at options.
Building updates - Last month, with the rainstorms, we had water coming into the building. Found water was coming in around bricks. Doug Hemingway came in, discovered a gap in those bricks. Those have been sealed. The windows in the same area were looked at, and those have been sealed. It was the large window at the southeast corner of the library. It was recommended that all brick areas be looked at on the east side of building.
Window in Youth Services area was damaged. It will need to be replaced.
Lights in the technical services area are being replaced with LED’s. We will also be re-working and organizing that space. Currently there are 6 staff members with 6 desks and have 9 work stations and desks being used by volunteers. The ILL person will be moved into this space as well. The need is to make that space more efficient.
Currently working on the Library annual statistics report for the state.
The Bookmobile hit a mirror on a car. A claim has been put in.
Earlier this summer, a child was injured by a staple in the banana chair. Parent came in asking how to submit a claim.
Last night, a page stumbled on the back stairs.
The Twin Falls County Sheriff came in to discuss specific sex offenders he is dealing with. He is concerned about 2 individuals. One is a patron who uses the public computers.
Ben announced the next regular meeting is December 14 th, 2016 and adjourned the meeting at 5:50pm.
Wanda Harris, Sec. Pro. Tem
*sent to and reviewed by John Van Engelen, Secretary