The regular meeting of the Board of Trustees was held on Wednesday, March 13, 2019 in the Library’s Board Room. Attending the meeting were Trustees John VanEngelen, Monica D’Angelo, Debbie Dane, Cindy Bezas and City Council Liaison Ruth Pierce. Library Director Tara Bartley and Staff Karolee Sorenson. Auditor Scott Hunsaker, Mahlke Hunsaker & Company. Absent Teresa Jones, Trustee.
Chairman John VanEngelen called the meeting to order at 4:31 pm with brief introductions.
Oath of Office - Debbie Dane was sworn onto the Board of Trustee by Karolee Sorenson (Notary).
Motion was made to approve the agenda for March 13, 2019 meeting. Debbie Dane motioned to approve the agenda; Monica D’Angelo 2nd the motion. The Trustees MSC approval of the February 13, 2019 minutes. Cindy Bezas motioned to approve the minutes; Debbie Dane 2nd the motion. Approval of Financial Statements The Trustees MSC the approval of the February 2019 bills. Monica D’Angelo made the motion to approve last month’s bills, Debbie Dane 2nd the motion. Roll call vote taken. Approved 4-0. Financial/Statistical report: Review of the financial reports. Tara briefly reviewed the financial statements. Cindy Bezas motioned to approve the financial statements for February 2019; Monica D’Angelo 2nd the motion. Roll call vote taken. Approved 4-0.
Audit Report – Scott Hunsaker reviewed the financial statements and auditor report for 2018-2019 fiscal year. The library received a good report with no concerns.
March 25-29 Spring Break. The library has activities planned for the week.
March 20 Kindergarten Gross Out
March 27 Kids Take Apart Day
April 7 – 15 National Library Week.
Tuesday a lunch is provided for our volunteers to recognize and thank them for the volunteer work they do for the library.
April 26 – ILA Region Spring Conference will be held at the College of Southern Idaho. We have six staff presenting at the Conference.
June 12 – 14 Idaho Libraries Future Camp in Caldwell.
Diversity Council was proposed and accepted. Purpose of the council is to provide advice and assistance on topics related to inclusion and diversity. City Manager Travis Rothweiler will head the committee. City is working on the budget for fiscal year 2019/2020. Idaho Cancer Society came to city council regarding a city wide smoking ban. Tara reached out to Ruth as to her thoughts on where the library fits into the long term planning and growth of the city. City is growing and finding there is a low inventory of homes. Focus is on multifamily housing; complaints there is no affordable housing. Discussion on the $650,000 apartments located on the corner of Main and Hansen.
Rob Sturgill was the guest speaker. Discussion on investments. Set up the meeting times for the year. Discussion on whether 1st Federal Savings support will continue. Pleased with the outcome of the year end mailer. Looking for food vendors for the golf tournament. Strategic Plan – responsive to the future and strengthen relationships. Expand donation base awareness in the community regarding foundation through social media.
Discussion on capital projects. Landscaping do in phases or all. Get baseline cost and then decide. Removal of trees and replacement cost of sidewalks. Vehicle purchase. Purchase a vehicle for staff use to meetings and errands. Possibly use as a mini bookmobile. Discussion on salaries for the 2019/2020 fiscal year.
Tara and Katie Johnson went to the schools and met with the school librarians to discuss how we can work together. Janie Johnson the head school librarian would like to get library cards to homeless children. Tara will follow up and present more information at next board meeting.
Tara attended the RIPL Regional conference in Salt Lake City
March 6th and 7th. MLBN – 2 visitors will be visiting regarding measuring library broadband network.
Library Incidents:Upset parent regarding CPS being called.
Scheduling of meeting dates: Committee Meeting Dates: 1st Tuesday and Wednesday of the month if needed
Board Meeting: April 9, 2019 4:30 PM John VanEngelen adjourned the meeting at 5:45 pm. respectfully submitted, Karolee Sorenson, Administrative Assistant Approval by Teresa Jones, Secretary