The regular meeting of the Board of Trustees was held on Tuesday August 14, 2019 in the Library’s Board Room. Attending the meeting were Trustees John VanEngelen, Debbie Dane, Teresa Jones, Monica D’Angelo and City Council Liaison Ruth Pierce. Library Director Tara Bartley, and Staff Karolee Sorenson. Chairman John VanEngelen called the meeting to order at 4:32 pm with brief introductions. Introductions to and from members of the Public.
Motion was made to approve the agenda for August 14, 2019 meeting. Teresa Jones motioned to approve the agenda; Monica D’Angelo 2nd the motion.
The Trustees MSC approval of the July 9 2019 minutes. Debbie Dane motioned to approve the minutes; Teresa Jones 2nd the motion. Approval of Financial Statements
The Trustees MSC the approval of the July 2019 bills. Monica D’Angelo motioned to approve July 2019 bills, Debbie Dane 2nd the motion. Roll call vote taken. Approved 4-0.
Financial/Statistical report: Review of the financial reports. Monica D’Angelo motioned to approve the financial statements for July 2019; Debbie Dane 2nd the motion. Roll call vote taken. Approved 4-0.
Summer Reading has ended for the summer. 730 reading logs were collected of reading for preschool – fifth grade. Teens – 360 reading logs. 2400 attended programs.
8/7 - Pop up books sales made approximately $600.00. .25 cents for children’ s books and $1.00 was the highest price for a book. What we don’t sell will be sent to Thrift books for resale.
8/21 – Elementary Minecraft
8/28 – Elementary Lego Free Build Day
8/29 – Teen Selfie Scavenger Hunt
ICFL supports Let’s Talk About It. The theme is Growing Older & Wiser. Meet every other Wednesday for book discussion with a guest speaker.
Received a thank you from Jerome Middle School. They will be going to NASA. The library helped with the 3D Print Module. 9/2 –
The library will be closed for Labor Day.
August 14 at noon a special meeting was held to approve the preliminary budget. Public meeting on the 26th to finalize. The recycling program was reviewed and decided it was not cost effective to continue recycling plastic. The cost was approximately $600 above what the city charges. The city will continue to accept cardboard, tin and aluminum. Roadwork is continuing throughout the city. Shoshone street has received the new striping.
Scramble fore Books golf tournament is scheduled for the 2nd week in September. The morning is filled but five spots are available for the afternoon. New power point presentation of what the Foundation does has been created. Foundation will be showing presentation to civic organizations.
John VanEngelen and Monica D’Angelo attended. Employee incentive was discussed. A new spreadsheet will be presented at the Board meeting in September. Personnel budget was discussed.
John VanEngelen, Debbie Dane and Teresa Jones attended. The Display Policy was reviewed and discussed. Debbie Dane motioned to approve the policy; Monica D’Angelo 2nd the motion. All voted to approve the Display Policy. Reconsideration Policy was reviewed and discussed. Teresa Jones motioned to approve the Reconsideration Policy; Debbie Dane 2nd the motion. All voted to approve the Reconsideration Policy. The Reconsideration Policy will replace the current materials complaint form.
Discussion was held regarding the Social Media Policy. Monica D’Angelo motioned to approve the new policy; Debbie Dane 2nd the motion. All voted to approve the Social Media Policy. Discussion was held regarding the Educator Cards for Magic Valley Educators. Debbie Dane motioned to approve to update the changes to Educator Cards; Monica D’Angelo 2nd the motion. All voted to approve the change to Educator cards, update the Circulation Policy to reflect the changes. Trustee interviews was discussed for the vacancy of Cindy Bezas and upcoming vacancies. Trustee interviews are scheduled for September 11, 2019.
8/9 – All staff meeting to discuss safety. Captain Hicks presented. Yearend reviews – Evaluations will be done once a year in September before the end of the fiscal year. Youth services has added three additional computers. Kuna will be joining the LYNX Consortium, the merge will begin on 8/23. Polaris will be unavailable for two to three days to add Kuna.
Lance Wells, local author “The Truth Comes Out”
Scheduling of meeting dates: Finance/Budgeting meeting: To be announced
Board Meeting: September 11, 2019 @ 4:30 pm (pending board approval)
John VanEngelen adjourned the meeting at 6:00 pm.
respectfully submitted, Karolee Sorenson, Administrative Assistant
* Approval by Teresa Jones, Secretary