Minutes of the Board of Trustees
Approved on Monday, February 19th 2018
The regular meeting of the Board of Trustees was held on Wednesday, February 14, 2018, in the Library’s Board Room. Attending the meeting were Trustees Chris Vaage, Monica D’Angelo,
John Van Engelen and Cindy Bezas. Library Director Tara Bartley and Library Staff Karolee Sorenson. Absent were Trustee Kyle Tarbet and Library Liaison Suzanne Hawkins.
Chairman Chris Vaage called the meeting to order at 4:37 pm with brief introductions.
Oath of Office: Cindy Bezas was sworn into office of Secretary of the Board by Karolee Sorenson, Notary.
Annual Meeting and reorganization of the Board of Trustees:
a. Bylaws were discussed. The motion was carried and approved to keep the board meeting days on the 2nd Wednesday of the month. John Van Engelen motioned to approve. Monica D’Angelo 2nd the motion.
b. Committee assignments:
Chris Vaage – Chair
Kyle Tarbet – Vice Chair
John Van Engelen – Treasurer
Cindy Bezas – Secretary
Monica D’Angelo – Foundation Liaison
c. Committee Meetings:
Discussion was held regarding the committee meeting dates. No decision was made pending Tara to reach out to Kyle for dates and send to the committee.
The Trustees MSC approval of the amended February 14, 2018 agenda to include discussion on Let’s Talk About It to be added to the Business Issues. Monica D’Angelo motioned to approve. Cindy Bezas 2nd the motion.
The Trustees MSC approval of the January 10, 2018 minutes. Cindy Bezas motioned to approve. John Van Engelen 2nd the motion.
Approval of Financial Statements
John looked over the bills and recommended approval. The Trustees MSC the approval of the January 2018 bills. John VanEngelen made the motion to approve last month’s bills, Monica D’Angelo 2nd the motion. Roll call vote taken. Approved 4-0.
Financial/Statistical report: The Trustees MSC the approval of the January 2018 Financial Statements. John Van Engelen requested a time to look over the Statistical reports to condense the information provided into a summary page. It was agreed to have a meeting to discuss when John finishes the tax season. Monica D’Angelo made the motion to approve the January 2018 Financial Statements. Cindy Bezas 2nd the motion. Roll call vote taken. Approved 4-0.
February 19, 2018 the Library will be closed to observe Presidents Day.
February 10, 2018 the Library held Photo Day. The event was posted on the front page of the newspaper and we had a good turnout with people coming and going all day during the event.
The month was filled with various Valentine’s Day events.
January 20 Tara and Jennifer attended the Foundation retreat. Topics of discussion were the digital programming the Foundation has purchased for the library. Tutor.com, Freegal Download and Zinio to name a few. Discussion for the future included Law Forms, Digital Reference and USA Business Data Base.
Trustee signing of signature card for TFPL bank account(s).
Approval to apply for the Let’s Tal About It grant through ICFL. Program sends six titles every other week with a presenter for the programs. Requested theme this year is Humanity of Science or Technology and Earth and Ethics. Discussion on how to get the community involved with the lecture. Cindy suggested Zoom, a digital webinar site that is free to the public and a minimum fee to the library.
Interviewed three for the Outreach Librarian position. Qualified applicant we will check references and offer position.
Strategic Plan – A draft copy of the strategic plan was given to each trustee and reviewed. Discussion was held regarding the library goals for the next five years.
Tara, Amy and Erica met with the TFPL school administrators promoting Tutor.com.
Tara will be attending the Library Director Summit March 1-2 in Boise.
Complaints of a patron who smelled in the youth service department. Complaints from a patron regarding unfair treatment within the library and approaching staff member and making her feel uncomfortable.
Scheduling of meeting dates:
Committee Meeting Dates: Pending
Board Meeting: March 14, 2018
Chris Vaage adjourned the meeting at 6:04 pm
Karolee Sorenson, Administrative Assistant
*sent to and reviewed by Cindy Bezas, Secretary