Minutes of the Board of Trustees

Wednesday, July 22nd 2020

Approved on Monday, August 10th 2020

July 22, 2020

Minutes of the Board of Trustees Twin Falls Public Library

The regular meeting of the Board of Trustees was held on Wednesday July 22, 2020. The meeting was held in the Twin Falls Public Library Board Room and virtually. Attending the meeting were Trustees Debbie Dane, Elly Young, Susie Kapeleris, Chris Reid, Council Liaison, Library Director Tara Bartley, Staff Karolee Sorenson and Katie Johnson. Monica D’Angelo and Teresa Jones attended the meeting virtually. Chairman, Debbie Dane called the meeting to order at 4:32 pm with brief introductions.

Agenda amended to include resignation of Teresa Jones, effective August 1, 2020. Trustees MSC approval to approve the amended agenda for the July 22, 2020 meeting. Susie Kapeleris motioned to approve the agenda; Elly Young 2nd the motion. Motion approved. Roll call vote taken. Approved 5-0.

The Trustees MSC approval of the June 10, 2020 minutes. Teresa Jones motioned to approve the minutes for the June 10, 2020 meeting Susie Kapeleris 2nd the motion. Motion Approved. Roll call vote taken. Approved 5-0.

Approval of Financial Statements The Trustees MSC the approval of the June 2020 bills. With Governor Little’s proclamation the payables were not able to be physically reviewed by Elly Young. A cash summary was provided to the Trustees for their review. Elly Young motioned to approve the June 2020 bills. Susie Kapeleris 2nd the motion. Motion approved. Roll call vote taken. Approved 5-0

Financial/Statistical report: Review of the financial reports and circulation statistics. With the library limited hours the library is opened the circulation stats were down from last year. Income is low, with non-resident fees and in house collections down for the year. With changes in personnel and expenses low this will make up for the income that was not collected. The library has a 70% increase in the circulation of digital material. Elly Young motioned to approve the financial and statistical reports for the month of June 2020, Teresa Jones 2nd the motion. Motion approved. Roll call vote taken. Approved 5-0.

Communications & Correspondence

First time in history of the library for virtual summer reading, which started on June 1, 2020 and ended July 24, 2020. 350 participating with 75 completing.

City Council

Monday the council formed The Center of the Arts Committee. The new committee will publicize the existing art in the city and bring in ways to beautify the City of Twin Falls. Looking into partnering with the library. Time for the annual budget reviews. The budget can be found on tfid.org. The current tax rate is $7.13 but for 2020 has dropped .21cents to $6.92 possible to $5.88. The Council will know the rate before the budget approval at the end of August.

Library Foundation

No report

Finance & Budgeting

No report

Building & Grounds

No report

Planning & Public Relations

No report

Operations & Personnel

No report

Business Issues

The library presented Unscheduled Closure Policy to the Board for approval. Elly Young motioned to approve and accept the Unscheduled Closure Procedure, Susie Kapeleris 2nd the motion to approve. Motion approved. 5-0

The library presented the Library Home Delivery Policy to the Board for approval. Susie Kapeleris motioned to approve and accept the Library Home Delivery Policy, Elly Young 2nd the motion to approve. Motion approved. 5-0

RFID Bids – The library received 3 RFID Bids. 2 bids are for leasing the equipment one is for the purchase of the equipment. The Foundation has agreed to donate $30,000 for the RFID project. The discussion has been tabled pending consultation with attorney.

Library Staff

Staff Report: Katie Johnson (Outreach)

Back in March we were making 17 stops a week with the Bookmobile. The library purchased a van in March and we were in the process of figuring a way to incorporate the van into our stops at Assisted Living Facilities. Then COVID – 19 happened and it all stopped. Over the last few months the Outreach Staff has been training and learning. Outreach is focused on going out of the library and interacting with people. That has had to change. We have been working on a Library delivery service. Fortunate to have the library van we began familiarizing ourselves with it and we have used it for “contactless” library item pickup stops at some facilities and daycares. Looking ahead to the Fall we would like to resume some of our Bookmobile stops with guidelines in place. Many of our former stops are interested in having the Bookmobile return. Katie has developed a schedule that focuses on using the Bookmobile for daycare and school stops two mornings a week. Apartment complexes and parks will be in the afternoons and they will be open to the public. We plan to us the van to make weekly deliveries at our established assisted living stops. We would also like to use the van to deliver library materials to patrons’ doorstops. Meridian Library District is offering home delivery; the phrase they use is “knock and walk.” The items are left at the door and they walk away. I believe there is an interest and a need for delivery service and I look forward to reaching existing patrons and new patrons in this way.

Library Director

The library has put a plan in place for operation and will continue to monitor COVID-19 and its level of community concern. If there is a community outbreak the library will follow guidelines put in place by local or state officials.

Presentation of proposed budget to City Council, August 3, 2020.

Staff evaluations will begin and completed by September 2020.

The library has purchased 11 additional hotspots to be reserved for schools.

Teresa Jones has resigned effective August 1, 2020. The library will immediately begin looking for a new trusteed for the remaining 3 ½ years of Teresa’s term and another in January for Debbie Dane term of 5 years.

Public Comment

No report

Additional Comments

Scheduling of meeting dates:

Finance/Budgeting meeting: To be announced Board Meeting: August 12, 2020 @ 4:30 pm (Virtual)

Debbie Dane adjourned the meeting at 5:40 pm

EXECUTIVE SESSION – 74-206(1)(b) To consider the evaluation, dismissal or disciplining of or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student.

respectfully submitted, Karolee Sorenson, Administrative Assistant

* approval by Susie Kapeleris, Secretary