Minutes of the Board of Trustees

Wednesday, August 12th 2020

Approved on Thursday, September 3rd 2020

August 12, 2020

Minutes of the Board of Trustees Twin Falls Public Library

The regular meeting of the Board of Trustees was held on Wednesday August 12, 2020. The meeting was held in the Twin Falls Public Library Board Room. Attending the meeting were Trustees Debbie Dane, Elly Young, Susie Kapeleris, Monica D'Angelo, Chris Reid, Council Liaison, Library Director Tara Bartley, Staff Karolee Sorenson, Staff Jennifer Hills and Staff Josie Reyes.

Chairman, Debbie Dane called the meeting to order at 4:35 pm with brief introductions.

Congratulations and presentation to Josie Reyes for 25 years of dedicated service to the Twin Falls Public Library.

Agenda amended to correct the date of Wednesday, July 22, 2020 to August 12, 2020. Trustees MSC approval to approve the amended agenda for the August 12, 2020 meeting. Monica D’Angelo motioned to approve the agenda; Elly Young 2nd the motion. Motion approved.

The Trustees MSC approval of the July 22, 2020 minutes. Elly Young motioned to approve the minutes for the July 22, 2020 meeting; Monica D’Angelo 2nd the motion. Motion Approved.

Approval of Financial Statements The Trustees MSC the approval of the July 2020 bills. Elly Young reviewed the July 2020 bills. Elly Young motioned to approve the July 2020 bills. Susie Kapeleris 2nd the motion. Motion approved. Roll call vote taken. Approved 4-0

Financial/Statistical report: The Trustees MSC the approval of the July 2020 financial statements and statistical reports. Susie Kapeleris motioned to approve the financial and statistical reports for the month of July 2020, Monica D’Angelo 2nd the motion. Motion approved. Roll call vote taken. Approved 4-0.

Communications & Correspondence

August 14 and 15th – Drive Inn nights at the library. The gate opens at 9:00 pm move starts at 9:23 pm. 24 car spaces available each night. Cars will tune into their radios and hand held receivers for those watching outside of cars.

September 7 – Library will be closed for Labor Day.

Library will continue with limited hours of Mon. – Friday, 10-5 and Saturday 10-1.

City Council

Highest maximum for the budget for the upcoming fiscal year is 72.8 million. Tax rate per $1000 taxable value in 2020 is $7.13; 2021 $6.83 will be approximately $24.98 in additional property tax. Cares Act from the state will decrease the rate tax bill from $6.83 to 5.15 per $1000.00. $156.00 decrease one time for one year.

Final approval of the budget will be Monday August 24 at City Council Meeting.

Sidewalk construction throughout the city mainly around schools.

Library Foundation

Until a new Foundation Liaison is appointed Tara will share information from the Foundation

Finance & Budgeting

No report

Building & Grounds

No report

Planning & Public Relations

No report

Operations & Personnel

No report

Business Issues

RFID Tags – Request for motion to accept the bid from Envision Ware, Inc. at for RFID Tags. This will be a benefit for circulation and cataloging. Increase self- checkout, computer can read 4 items at a time which will be more efficient. Next year capital improvement for machines and remodeling. Monica D’Angelo motioned to approve and accept the bid from Envision Ware, Inc. for RFID Tags: Elly Young 2nd the motion. Board approved 4-0.

Library Staff

Staff Report: Jennifer Hills (Adult Services)

Amy Mortensen resigned from her position as Adult Services Department Head so I decided I could do this and took on the position a little over a month ago. One of the changes we made was making a position for a Program Specialist. This is a full time position that does not require a MLS. This position will market the library and promote quality programming for the library. In addition to the Programming Specialist we are hiring a 2nd ILL Clerk. This is a 19 hour a week position and will allow Jessica and myself the time to work on other projects that we have not had the opportunity to work on. Collections development, Reference weeding; non-fiction and upstairs fiction and paperback, Idaho Room and outdoor/virtual programming are a few of the projects we hope to accomplish.

Library Director

The library has been restructuring with some new hires. Reference – ILL/Reference clerk. A part time 19 hour a week position to help at Reference with assisting patrons and helping with Interlibrary Loans. A Programming Specialist to promote and market the library and new and exciting programs. Circulation – A 19 hour a week position for a circulation clerk to replace a clerk who resigned. Youth Services – A 15 hour a week position for a page to replace a page who resigned. The library will move one Adult Services Page and one Youth Services Page to 19 hours from 15 hours a week. A 15-hour page position was phased out.

Landscaping project for the removal of trees was rejected by the City Parks & Recreation Tree Commission. Looking into an option on repairing the damage the trees have done to the parking lot rather than removing trees.

Received one application for a Trustee. Hopeful to have one for September meeting.

Public Comment

No report

Additional Comments

Library Incidents:

Received a letter from a parent regarding an adult graphic novel.

Scheduling of meeting dates:

Finance/Budgeting meeting: To be announced

Board Meeting: September 9, 2020 @ 4:30 pm (Virtual)

Debbie Dane called for motion to enter into executive session at 5:28 pm. Elly motioned to move into Executive Session –74-206(1)(b) To consider the evaluation, dismissal or disciplining of or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student. Monica 2nd the motion. Board approved 4-0.

respectfully submitted, Karolee Sorenson, Administrative Assistant

* approval by Susie Kapeleris, Secretary